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Business Office

Financial Transactions

Deposits

All money collected must be deposited into your organization's account in a timely manner.

  • Submit a completed deposit slip and supporting documentation with your money to SABO. Deposit Slips are available in SABO and in your financial workbook.
  • Proper account numbers must be on all Deposit Slips (see Chart of Accounts).
  • Checks submitted for deposit should be in ascending order ($1-$10) by dollar amount.
  • Checks must be endorsed by a member of the organization with the following information:
    • Organization Name
    • Organization ID Number
    • Signature
    • Title

Disbursements – Check Requests

When submitting a Check Request, make sure the signatures (2) on the request agree with the signatures on the signature sheet. SABO staff cannot process a request if the signatures do not match!

  • Must have two authorized signatures before a check can be cut:
  • CFO signature is required unless they are the payee, then the COO signature is required.
  • Signers cannot approve a check request if they are the payee.
    • Proper expense numbers and a complete description must be on all Check Requests (see Chart of Accounts).
    • Submit an invoice or comparable supporting documentation of the expense with the Check Request.

If, for any reason, the organization needs to change the authorized signatures on the signature sheet, a new signature sheet must be completed. The president in office prior to the change of officers must complete and sign a Change of Signature(s) Authorization form. These forms can be obtained in SABO.

Transfer of Funds

Direct transfers can be made to other student organizations that have an account with SABO by completing a Check Request and indicating in the description area that it is a transfer.

Stop Payment or Cancel Check

  • Lost Check - Contact SABO immediately to fill out a stop payment form. A stop payment will be issued through the bank. A new check request must be completed in order to reissue another check.
  • Cancel check – Please return the check to SABO to be voided.

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